ACCCA provides California Administrators with timely news and information about legislation, policy and other issues that impact your college and your career. In addition to this up-to-the-minute website, we keep you in the loop with email alerts.
The ten members of the Regional Member Council are the leaders of their region and responsible for building community among the administrators in their region and regularly communicating with their Campus Reps to create opportunities to expand the ACCCA member network and inform potential members about the benefits of ACCCA membership.
One tool that is provided to accomplish this, and provide impactful, topic-driven discussions, presentations, training and networking opportunities in their region, is to host and ACCCA Regional Event. The good news is that ACCCA has made it incredibly easy to bring an event to a campus near you!
EVENT CALENDAR
WHEN: October 17, 2024 | 9am – 3pm
WHERE: Region 10 | Grossmont College
COST: FREE
TOPIC: Strategic Leadership: Navigating Organizational Politics and Tools to
Leverage the SCFF
Registration is now closed.
PLAN YOUR REGIONAL EVENT
Each of the ten council members are the leaders of their region and responsible for connecting with their campus reps to create opportunities to expand the region’s administrative network and inform administrators about the benefits of ACCCA membership.
To do this they may propose to get ACCCA support to convene administrators on the campuses within their region for impactful, topic-driven discussions, presentations, training and networking opportunities.
ACCCA and/or its affiliates or business members may sponsor these events to keep costs low for participants, and to leverage existing connections with professional speakers, administrative content leaders, and business member sponsors.
These events also provide a unique opportunity for ACCCA to engage potential members and create a platform to discuss the advantages of membership. The focus of the event may range from providing a coffee service for a regional meeting, to facilitating a full day workshop or keynote presentation event.
Regional events may be initiated in two ways:
- By the Regional Director. Any member of the Regional Member Council may propose an Event for consideration, and ACCCA staff will assist in getting it started. Your proposal submission should be in writing and include a sign off by the college/district in which the event will be facilitated. Once your request is received and approved, a survey will be prepared for the Campus Reps in your region to determine their preferences for the format and content of the event.
- By ACCCA. To help drive recruitment, ACCCA leadership may also seek to collaborate with any Regional Council member to propose hosting an event at a campus in their region and enlist the Council member’s assistance in connecting with their Campus Reps to ensure a successful event that is designed to meet the needs of their region.
With the assistance of staff, the Regional Member Council will identify two regions each year in which an event can be supported and planned. The staff will work with the Council’s leadership and the Region’s council member to:
- Identify a program format: [Based on Campus Rep feedback, is the event a meeting, presentation/speaker, training/workshop, or is it social or networking in nature? Is the event a few hours, half day or a full day event.]
- Identify a Content Focus: [based on campus rep feedback, work with staff to review the leading content topics from recent surveys and programming for presentation or workshop. If social in nature, determine if it’s a happy hour, mixer, dinner presentation or other social networking event.]
Communication will be key in determining the focus of the event content. The expectation to receive approval of an Event proposal is that each region’s RMC member will work with the campus rep who is designated to serve as event host to conduct the poll of the other campus reps in the region; identify the top areas of interest and once approved, work with staff to establish a logistical plan for execution.
Each proposal submitted to the RMC for review and approval should contain the following information:
- Campus Rep Polling Results
- A description of the program being recommended
- A cost analysis for support request [total anticipated cost]
- A description of the venue and terms of use.
- Contact information for on-site facilitation and catering.
Planning Checklist:
For a Regional Event to be successful, whether initiated by a region or by ACCCA, it’s planning process should include the following considerations:
Development of the event plan should occur within a standard timeline and well in advance of the anticipated event date [a minimum of 3-4 months in advance of the event date] with a clear articulation of site, host, venue, communications, presenters/panelists if applicable, assigned onsite volunteers etc.]
The selection of the location for the event should be a campus within the region, provide for accessibility standards and have access to sufficient catering services either by the college or by off-site vendors.
The Event should have a defined budget that includes the cost per participant to ACCCA and identification of a sponsor or other additional funding source, if possible, to offset cost to the participant and this is the responsibility of ACCCA staff to secure. Support from co sponsorships by affiliate or business/corporate partners will be considered to fully fund an event.
Once approved for facilitation, staff will articulate a communication plan to work with the Campus Rep/RM to engage as many regional members/administrators as possible and publicize the activity post-event. Local promotions should articulate the intended audience, a description of content or presenter biographical sketch and sufficient logistics details. Wider communications will congratulate the region on a successful event and include testimonials.
Each event should have a defined purpose, goal or contain articulated content that is deemed to be beneficial to the members and administrators in the region. What is the need that this event is hoping to address? The Management Development Commission (MDC) will be consulted on all training content development, selection of presenters and keynotes, and curriculum outlines. at the event.
Each Regional Event must have time dedicated on the agenda for a brief ACCCA member recruitment opportunity. A defined discount on membership dues or other incentive should be offered to anyone who signs up.
