2023 Admin 101 Resources

GENERAL Resources

• Irvine Valley College Campus Map
• Your Colleagues Are Here (YCAH)
• Cohort Groups

2023 Admin 101 Slide Show 

Presentations

DAY 1 – SUNDAY

• Welcome Presentation
• California Community College Governance Presentation
• Not Playing Checkers – Keith Curry, Ed.D. Presentation
• First Generation Equity Practitioners – Are They Part of the Problem?

DAY 2 – MONDAY

• Leading Equity Initiatives as an Administrator Presentation
  
  

DAY 3 – TUESDAY

• Guide to Budgeting and Finance Presentation
• Fundamentals of Enrollment Management Presentation
• Enrollment Management Fundamentals Worksheet
• Target Setting Worksheet

DAY 4 – WEDNESDAY

DAY 5- THURSDAY

PROGRAM CONTACTS

SECTION ONE – ORIENTATION/GROUP DYNAMICS & SYLLABUS REVIEW; GOVERNANCE, SYSTEM & LEADERSHIP

10:00AM          Program Check-In Opens (IVC Campus – Building B-200, Room B209)

This timeframe will accommodate both those going directly to IVC, and those checking bags at the hotel before catching the provided transportation (bus) from the hotel to the campus before its 10:15 a.m. departure. Refreshments will be available in the meeting room on the IVC Campus upon arrival and a welcome lunch buffet will open at 11:45 a.m. If you’re driving in, be sure to park in Lot 10 and look for the blue and yellow balloons.

10:15AM          Shuttle Transportation from Ayres Hotel to IVC (Ayres Main Lobby Entrance)

If you are checking in at the hotel first, plan to arrive at Ayres Hotel prior to 10:00 a.m. in order to catch the transport to the campus. If you miss the bus, you are responsible for your own transportation to IVC.

Program Note: Upon arrival at IVC, you will be directed to our meeting room when you will find your badge, shirt and program swag bag, placed alphabetically by last name. Be on the lookout for others with the same beach designation (e.g. flip flops, umbrellas or snow cones) on their badges. Those individuals are members of your cohort (8 in each group) whom you will work with throughout the program.

11:00AM          Orientation and Group Dynamics (Program Facilitators: Russi Egan and Jamal Cooks)

Our Admin 101 facilitators will introduce you to your fellow participants, provide the essential orientation to the Admin 101 program content, and your assigned cohort group will be revealed!

Program Note: Prize drawings will be held throughout the event. Unless you are already a lucky winner, be sure to hold onto the raffle ticket behind your badge as we will be doing drawings for $25 gift cards through Thursday morning.

11:45AM          Lunch by Cohort (IVC Campus – B Quad)

Program Note: Please note the beach themed designation on your badge and sit by cohort (e.g. if you are a “flip flop” look for the “flip flop” table). This is your opportunity to start getting to know each other and… to identify members of your cohort to participate in team games at the evening reception. A program team member will be at your table between 12:00 and t 12:15 p.m. to review the evening events.

12:30PM          California Community College Governance

Dr. Pam Luster, President Emerita, San Diego Mesa College 

Dr. Luster will begin the training with an overview of governance structures within the California Community Colleges and the role of equity and inclusion in participatory governance. 

2:30PM          Networking/Technology Break

Program Note: If you have concerns about your shirt style or fit, we will do our best to exchange sizes and styles during this time in Room 205 (across the hall) and based on availability.

2:45PM           Not Playing Checkers…

Dr. Keith Curry, President/CEO,  Compton College

Dr. Curry will join us this year and bring his vast experience and expertise to bear.  This session will provide insight and tangible advice for leading organizations through change, and focusing on racial equity. Dr. Curry will discuss the related politics, philosophy, principles, and changing demographics in higher education in California.

5:00PM          Shuttles Depart for Great Park Neighborhoods Pool House & Veranda

5:15PM           Admin 101 Welcome Reception & Picnic BBQ

This casual evening including beverages, appetizers and a BBQ buffet is designed to give you the opportunity to relax and get to know each other. DJ Volcano will provide background, dancing and karaoke music. Yard games – corn hole, ladder ball, giant Jenga, Yardzee and more – will be available. There will be a couple of cohort contests – name that tune and musical performance (karaoke and/or lip sync) – as well.

Program Note: Be sure to find your Chat Pack card match, answer the question to each other and then, together, find our volunteers wearing colorful pom pom headbands to turn in your cards together and collect another drawing ticket each.

8:30PM          Shuttles depart to Ayres Hotel (loading will begin at 8:15pm)

SECTION TWO – COMMUNITY COLLEGE FINANCE ADMINISTRATION

6:45 – 7:45AM      Deluxe Continental Breakfast at Ayres Hotel (Living Room – located behind main pool)

8:00AM                  Shuttle Transportation from Ayres Hotel to IVC (Ayres Main Lobby Entrance)

Please wear or bring your Admin 101 Class Shirt today!

8:30AM                  Coffee & Conversation (IVC Campus–Building B-200, Room B209)

Program Note: Be sure to sit somewhere new today and each day and do your best to sit by those you haven’t yet met. Please do not sit at the reserved tables (for staff and presenters) back right and left.

8:45AM                  Sunday Recap/Opening Remarks (Russi Egan and Jamal Cooks)

9:00AM                The Nuts and Bolts of HR in CCCs Today

Dr. Cindy Vyskocil, Vice Chancellor, Human Resources, South Orange County CCD

Crystal Crane, Executive District Director, Human Resources and Employer/Employee Relations, Coast CCD

Dr. Vyskocil brings an outstanding reputation in the system.  Crystal Crane is also a frequent contributor to ACCCA training programs. Regardless of position, all administrators, managers and directors are affected by HR operations, either as supervisors or as the supervised. From a legal and professional standards perspective, Cindy and Crystal will team up to show you the roadmap out of any sticky employer/employee situation, or better yet, how to avoid them. 

11:00AM                 Networking/Technology Break

11:15AM                  The Nuts and Bolts of HR in CCCs Today (cont’d)

12:30PM                 Lunch with Your Colleagues  (IVC Campus – B Quad)

Program Note: At 1:30PM, staff will direct you to a gathering spot for the class photo.  ACCCA Volunteer Cecy Garcia (Palo Verde College) is providing the photography, and If you plan to change into your shirt for the photo only, please do so BEFORE 1:15 p.m. so that there are no delays in staging the group for the photo.

1:45PM                 Networking/Technology Break

2:00PM                Leading Equity Initiatives as an Administrator

Bobby Nakamoto, Dean, Social Sciences, Chabot College 

Abigail Patton, Dean, Academic Pathways and Student Success, Chabot College 

Matias Pouncil, Vice President, Academic Affairs, Evergreen Valley College 

This session will engage participants in equity and identity work as people and professionals in order to be effective as an administrator. The workshop will explore how one’s own identity impacts serving marginalized and disproportionately impacted populations, and how to lead equity initiatives—often from the middle. Conversation includes how to advocate for equity and justice as an administrator, with a specific focus on identity-conscious supervision. The conversation will guide participants through challenging situations as they navigate identity, power, and positionality. Attendees will be left with specific considerations, actions, and tools to sustain one’s life, balance, and commitment to equity, justice, and liberation.

3:30PM                Networking/Technology Break

3:45PM                Leading Equity Initiatives as an Administrator (cont’d)

5:00PM                Shuttles Depart for Ayres Hotel

5:30 – 7:30           Complimentary Reception (Ayres Hotel Living Room located behind main pool)  

Program Note: Dinner is on your own. However refreshments including beer, wine, soft drinks, waters and light snacks will be served.  The hospitality room will close at 7:30 p.m. 
The hotel restaurant and bar is open until 11:00 p.m. and both pools are open until 10:00 p.m.

SECTION THREE – ENROLLMENT MANAGEMENT AND STUDENT SUCCESS

6:45 – 7:45AM          Deluxe Continental Breakfast at Ayres Hotel (Living Room – located behind main pool)

8:00AM                    Shuttle Transportation from Ayres Hotel to IVC (Ayres Main Lobby Entrance)

8:30AM                    Coffee & Monday Recap/Opening Remarks  (Russi Egan and Jamal Cooks)

8:45AM                    Schrader’s A – Z Guide to Budgeting and Finance: Everything You Ever Wanted to Know and MORE 

Sarah Schrader, Vice President, College and Administrative Services, Modesto Junior College 

In her presentation, Sarah will share her knowledge and experience in the area of fiscal operations and lay a foundation for budgeting and finance concepts that are central to the operation of Community Colleges in California. This rigorous introduction aims to demystify the budgeting process focused on optimizing student achievement within available resources.  It encompasses budgeting practices such as; funding, account code structures, budget development and monitoring, compliance and reporting requirements.  These Community College’s institutional practices serve as an overarching guide for decision-making and resource allocations.

10:45AM                  Theory, Basics and Practices of Community College Budgeting and Finance (cont’d) 

11:30AM                   Lunch with Your Colleagues  (IVC Campus – B Quad) 

12:15PM                   Strategic Enrollment Management 

Brian Sanders,  Interim Vice President of Instruction, Modesto Junior College

In this collaborative and interactive session, our presenter will introduce the fundamentals of effective enrollment management and explore how the landscape is changing across the system post pandemic. The presenter will look at ways to maximize earnings under the Student Centered Funding Formula and discuss how to implement such changes under the “10+1” and participatory governance. Discussion will center around structural changes needed to promote equitable outcomes for students and an all-encompassing strategic enrollment management approach that changes the way the we recruit and serve students from application to completion.

2:15PM                   Networking/Technology Break

2:30PM                  Strategic Enrollment Management (cont’d)

5:00PM                 Shuttles Depart for Ayres Hotel

5:30 – 7:30PM      Complimentary Reception (Ayres Hotel Living Room located behind main pool spa)  

Program Note: Dinner is on your own. However, refreshments including beer, wine, soft drinks, waters and light snacks will be served.  The hospitality room will close at 7:30 p.m. 
The hotel restaurant and bar is open until 11:00 p.m. and both pools are open until 10:00 p.m.

SECTION FOUR – HUMAN RESOURCE MANAGEMENT

6:45 – 7:45AM          Deluxe Continental Breakfast at Ayres Hotel (Living Room – located behind main pool)

8:00AM                    Shuttle Transportation from Ayres Hotel to IVC (Ayres Main Lobby Entrance)

8:30AM                    Coffee & Conversation (Main Lecture Room)

Program Note: If you haven’t yet started filling out your Peer to Peer Awards form now (and until 1:00 p.m. today) is the time. We will be collecting your completed forms as you return from lunch today so that we may compile responses. Award winners will be announced tomorrow.

8:45AM                    Tuesday Recap/Opening Remarks (Russi Egan and Jamal Cooks)

9:15AM                     You, Too, Can Become a Leader 

Dr. Sean Hancock,  President, Cerro Coso Community College 

Esteban Alfaro, Dean of Student Success and Support Services, Los Angeles Valley College

Dr. Jamal Cooks, Incoming President, Chabot College

This is your opportunity for an intimate experience with three different California Community College Presidents.

Each will share their personal story with an emphasis on the fact that with the right attitude, skills and

experience any administrator can get where they are.

10:30AM                    Networking/Technology Break

10:45AM                    You, Too, Can Become a Leader (cont’d)

12:00PM                    Lunch with Your Colleagues  (IVC Campus – B Quad)

1:15PM                       You, Too, Can Become a Leader (cont’d)

2:30PM                     Cohort Time

Program Note: Be sure to get your best 1-3 (max) photos from the program to Cecy before 4:00 p.m. today if you haven’t already and if you’d like to be included in the photo contest and closing slide show. You may email to cgarcia@paloverde.edu. Remember to include your name!

4:00PM                    Shuttles Depart for Ayres Hotel

Program Note:  Be sure to take ALL of your belongings with you this day as we won’t be returning to the campus. 
The Thursday morning sessions are at the hotel.

5:30PM                    Hosted “Beach Party” Reception and Buffet Dinner (Ayres Hotel, Main Building Pool Courtyard)

Join us for the Admin 101 Beach Party! Feel free to get into the spirit with your shorts, sundresses, Hawaiian shirts, flip flops and other beach attire. Entertainment by Max Mendoza (guitar) and Greg Zilboorg (trumpet) providing background music.

SECTION FIVE – REFLECTION, REVIEW AND CLOSING LUNCHEON

7:15 – 8:45AM              Deluxe Continental Breakfast at Ayres Hotel (Living Room – located behind main pool)

Prior to 9:00AM          Participant Hotel Checkout  

Program Note:  Luggage may be stored in the Living Room if desired. Due to space limitations, we ask that you not bring it into the meeting room.

9:00AM                        Coffee & Conversation with Program Slide Show (Ayres Hotel, Camberley Room)

Program Note: Please find the table with your cohort name and sit by cohort for the session this morning. 

9:30AM                        Program Debrief & Review 

10:00AM                      Cohort Presentations on “Take-Away” Concepts

11:15AM                        Peer to Peer, Photo Contest and Other Awards

11:45AM                       Closing Lunch & Networking (Ayres Hotel, Main Building Pool Courtyard)

1:00PM                        Program Adjourns